When it comes to moving out of a rental, it’s a bit like breaking up. You want to leave things clean, avoid any awkward confrontations, and ideally get your “stuff” (read: security deposit) back without drama.

But moving out of a rental doesn’t have to be painful. Here’s a big-picture view of what the procedure for moving out of an apartment involves:

• Select a move-out date and notify your landlord with enough notice
• Pack your belongings and plan for temporary storage if needed
• Document any damage or wear and tear 
• Clean thoroughly and make minor repairs
• Do a final walkthrough with your landlord and return keys
• Leave a forwarding address to receive your security deposit

Read on for more detailed information about how you can move out of a rental apartment without hassle or unnecessary costs.

📝 Steps to move out of a rental

Moving out of a rental home or apartment is usually a major task, involving much more than just throwing things willy-nilly into boxes and leaving town. You want to protect your security deposit and ensure a strong recommendation from your landlord in the future. 

This means you should follow proper move-out procedures, make necessary repairs to leave the rental property in good condition, and clean thoroughly before you turn over the keys. 

It may seem daunting, but this “moving out-of-a-rental” checklist will help make the process a breeze.

✅ Select a move-out date and notify the landlord with enough notice

Once you’ve decided to leave your rental, it’s time to notify your landlord. Typically, leases require 30 to 60 days’ notice before the end of the rental period, but you should check your lease agreement for the specific timeline. If you can let them know earlier, they usually appreciate it. Notify your landlord in writing, and be sure to include:

• Your planned move-out date: This is the day you intend to vacate the property completely
• A forwarding address: For any future communication and the return of your security deposit check
• Contact information: In case your landlord needs to get in touch with you for any final arrangements or questions

Some landlords may require a specific form when tenants move out, while others will accept an email. Check your lease for requirements.

✅ Coordinate with a moving company

Unless you’ve chosen to move out on your own (or with the help of friends and family), the next step is to lock down a moving company. 

It can take a month or more to get on a movers’ schedule, especially in the busy summer months. Choosing a full-service moving company is a big decision, so start comparing quotes and gathering information as soon as possible.

Make sure there is a several-day gap between the day the movers come and the move-out date established with your landlord. You will need time to deep clean and potentially do small repairs.

✅ Pack your belongings

Don’t make the mistake of thinking that it’s time to rest once the move-out dates are set! Savvy tenants know that a slow burn approach to packing is far less stressful than leaving it all until the last minute. 

Starting weeks in advance and packing a little each day is the way to go. Label boxes, wrap fragile items carefully, and create an inventory list for each room to stay organized.

You might want to start the packing adventure by evaluating which items you’re ready to donate or throw out. Who wants to pay to move things that are no longer needed? Renting a self-storage unit may also be a good option if you have time in between moves or need a little extra space.

If you’re feeling overwhelmed, fear not. There are many detailed resources available online to guide your packing process. For a first-time mover, it’s definitely worth it to do a little research and make a plan that fits your needs. If you’re ready to dive in, here’s some suggestions for what to pack first. 

✅ Make repairs + document damages

Check for any guidelines on repairs or minor damages in your lease. It most likely will stipulate the condition in which your apartment or rental home must be left in

“Normal wear and tear” in an apartment generally includes expected, minor deterioration from regular use, as opposed to damages from neglect or misuse. You should not be charged for normal wear and tear. You will, however, be charged for damages. 

Every lease is different, but we’ve listed some standard examples from each category below. 

• Examples of normal wear and tear: minor scuffs on walls, fading of paint due to sunlight, light carpet wear in high-traffic areas, and mild scratches on wood floors

• Examples of damage: large holes in walls, broken fixtures, extensive carpet staining, broken windows

Document any existing damage that occurred due to regular wear and tear, as these should not be deducted from your security deposit. Use your smartphone to take pictures or videos, and if possible, obtain a copy of your initial move-in condition report to ensure you won’t be held responsible for pre-existing issues.

✅ Clean as you go

One of the most important steps for securing your security deposit is leaving the rental clean and in good condition. Deep clean your apartment by vacuuming carpets, scrubbing floors, wiping down surfaces, and removing any lingering odors. Don’t forget hidden spots such as inside cabinets, under sinks, and behind appliances. 

Cleaning as you go, instead of leaving everything for the last day, will reduce stress and ensure a thorough job. Use this cleaning checklist for moving apartments to make sure everything gets done before the big day!

• Kitchen: Clean microwave, oven, and stove, wipe down countertops and cabinets, empty and clean the fridge and freezer
• Bathrooms: Scrub tubs, toilets, sinks, mirrors, and remove any soap scum buildup or mold
• Floors: Vacuum and mop all floors, and consider shampooing carpets if they’re soiled
• Windows and walls: Wipe down walls, dust baseboards, and clean windows
• Hidden areas: Clean inside cabinets, closets, under sinks, behind appliances, and ceiling fans

Pro tip: Some leases include hiring professional cleaners as part of the moving out tenant responsibilities. If so, make sure you keep the receipt as proof that it was done!

✅ Transfer utilities and change your address

It’s a good idea to set aside a morning or afternoon to make sure that the administrative side of your move is handled properly. We’ve listed three tasks that are crucial to handle no matter what the circumstances. Note there may be others depending on the details of your move. 

• Set up a forwarding address with the postal service 
• Update your address with banks, employers, and other important contacts. Don’t forget Subscribe + Save orders from Amazon and other subscription services.
• Cancel or transfer services like internet, electricity, water, and gas. Coordinate with utility providers to schedule shut-off dates, ideally on your last day in the rental.

✅ Final walkthrough

The final walkthrough is the time to ensure that everything is in order and address any issues with your landlord. Try to schedule the walkthrough for a time when you’re fully packed and have finished any cleaning and repairs.

During the walkthrough, point out any areas you repaired or cleaned, and document the condition of each room. This is also your chance to review the landlord’s move-out checklist, if they have one, and ensure you’re both on the same page regarding the property’s condition.

✅ Move-out day: return keys and provide a forwarding address

On move-out day, hand over the keys, fobs, garage door openers, or any other access devices as required by the landlord. Be sure to provide your forwarding address so that your landlord knows where to send your security deposit check. 

✅ Obtain your security deposit

After you’ve moved out, your landlord typically has a set period (often 30 days) to return your security deposit. If there are deductions, your landlord must provide a list detailing each charge. Review these carefully to ensure that they align with your lease agreement.

If you disagree with any deductions, it’s best to communicate directly with your landlord to understand their reasoning and negotiate if needed. Consider writing a letter disputing any charges you don’t think you should be responsible for, and explain why. 

In some cases, contacting a tenants’ rights organization may be helpful if there is a dispute over the security deposit.

Bonus Tip

Moving out of a rental can be a complex process, but by staying organized, making necessary repairs, and leaving the space clean, you can set yourself up for a smooth transition to your next home—and make sure you receive your full security deposit. 

One last thing to think about, some tenants find that they need additional space or a place to store things between moves. If that’s the case with your move, consider a self storage solution nearby. 

Moving can be stressful, but finding extra space doesn’t have to be. Whether you need temporary storage between moves or just a little more room to organize your belongings, Self Storage makes it easy to compare units and find the perfect fit at the best price.

Frequently Asked Questions: What to do when moving out

Do you have to clean an apartment before moving out?

Yes, most leases require tenants to leave the rental in a clean condition. Landlords typically expect tenants to deep-clean the apartment, including tasks like vacuuming, mopping, dusting, and scrubbing bathroom and kitchen fixtures. A well-cleaned apartment can prevent security deposit deductions and make the move-out process smoother. Some landlords may require professional cleaning, so check your lease to see if that’s necessary.

Do you have to repair small holes before moving out?

In most cases, yes. Minor wall damage, like nail holes from picture frames, is often the tenant’s responsibility to repair before moving out. Simple fixes, like filling nail holes with spackling compound, are inexpensive and can prevent security deposit deductions. However, major repairs or issues related to “normal wear and tear” are typically the landlord’s responsibility.

Can my landlord keep my security deposit if I don’t clean or repair the apartment?

If you leave the property a mess, or with damage beyond normal wear and tear, your landlord may have grounds to deduct those costs from your security deposit. By law, landlords must provide an itemized list of any deductions they make. To avoid surprises, it’s best to clean thoroughly and document the property’s condition with photos before leaving.

Do I need to do a walkthrough with my landlord?

While not always required, a final walkthrough with your landlord can be helpful to document the property’s condition and address any concerns on the spot. This walkthrough gives you a chance to clarify any potential damage or cleaning issues and ensures both parties agree on the property’s state when you leave.

How soon will I get my security deposit back?

This varies depending on local laws, but in most areas, landlords have 30 days to return your security deposit. They are also required to provide an itemized list if any deductions are made. If you don’t receive your deposit or a breakdown within the required time, follow up in writing.

What should I do if I disagree with the deductions made to my security deposit?

If you disagree with any deductions, start by contacting your landlord to discuss them. Sometimes, providing additional documentation, like photos from your move-out inspection, can help clarify misunderstandings. If you can’t resolve the issue, many states have tenants’ rights organizations that can offer guidance, and small claims court is also an option if you feel the deductions are unjustified.